Invoice Processing Assistant (Accounts Department) – Hybrid Working Permanent

Position:                           Invoice Processing Assistant (Accounts Department) – Hybrid Working

Salary:                              £26,000 – £30,000 + Package

Location:                          North London

Position: Invoice Processing Assistant required for a national main contractor to work in their North London accounts team. You will report to the Accounts Processing Manager and duties will include;

• Supply Chain Management (Subcontractors, Material Suppliers and Agencies)

• Ensure all invoices are processed within set timelines onto COINS Financial System.
• Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
• Ensure all approved invoices are paid within their due dates.
• Ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner.
• Ensure supplier statements are reconciled to COINS supplier account balances on a monthly basis, differences identified to be addressed and formally documented and reported on within the same period in which they are identified.
• Ensure any other interdependent systems sharing the same data such as Impact Response and COINS are reconciled on a monthly basis to ensure costs are captured accurately at job level.
• Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.
• Report any findings where the processing team is not following embedded processes designed to eradicate duplicates and unauthorised invoice processing.
• Ensure all supplier payment runs are carried out within the agreed Scheduled Payment timetable. To keep out-of-scheduled payments to a minimum and develop KPIs to monitor and record such payments to ensure root causes are identified and appropriate measures taken to try and eradicate causes from bottom up.
• Ensure supplier creation and maintenance process in COINS is management effectively both from a central repository and branch level point of view.
• Ad hoc reports and financial support.

Individual: Our client is interested in speaking to candidates with previous experience using Coins in a high volume transaction environment. Good customer service and experience in Microsoft office is also a must

Company Overview: Our client has established itself as the market leader in the Construction Sector with an enviable reputation.

In Return: Excellent salary on offer with an industry leading package and hybrid working (2 days office, 3 days working from home).

As a responsible and inclusive employer, they are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means they understand and value long term relationships.